Commodity sampling · grading · tracking
We draw samples from commodity lots at US warehouses and ports, grade them, deliver them to buyers, traders and their labs, and track every number. Coffee is our specialty and cocoa is a regular, but the job works the same way for most goods sold by the lot. Don't see yours? Ask us. Each bag carries one QR code, and each person who scans it sees their own numbers.
Where we fit
Here's the path for coffee. Other commodities follow the same steps; only the lab tests change.
Raw, unroasted coffee in bags at the warehouse. This is what's bought, sold and stored, and what we sample.
We deliver the sample. Your lab roasts it lightly and evenly to judge it against the contract.
Your lab cups and scores it. Your results and our grading sit under the same master number.
The sample's path
The coffee lands at a US warehouse. We draw the sample there, and every handoff is logged against the same master number.
Who it's for
Sign in and you see your part. Hidden numbers show as locked, so everyone knows the others exist.
Scan a sample
The code holds no data, only a random ID. Our server checks who you are and shows only what you're allowed to see.
Your numbers, your system
Every sample has one CSS master number. Your PO, your contract, your lot and your invoice hang off it, so your spreadsheet matches ours without anyone retyping.
LABELPrinted on the bag: the CSS master #, the buyer's PO and the contract or purchase number.
BILLINGNever printed: releases, invoices, letters of credit, upstream refs. Billing always keeps every number.
You choose which of your numbers go on labels, releases and invoices. A buyer who scans never sees the exporter's ref. A warehouse release can drop a number that billing still keeps.
Keep your own column names and file type. Send us your sheet, or get ours in your format every day.
| Whose sheet | Their column | Value | Their column | Value | Exporter ref |
|---|---|---|---|---|---|
| Roaster (Excel) | Our PO | PO 4500929733 | Contract No. | TC-55869 | not shown |
| Trader (Google Sheets) | Contract | TC-55869 | Buyer PO | PO 4500929733 | EXP-2251 |
| CSS billing (QuickBooks) | Ref Number | INV-2026-1193 | Memo | CSS-26-04804 / TC-55869 | EXP-2251 |
Example: one sample, CSS-26-04804, as it appears in three different spreadsheets.
Services
The QR on this drawing is real. Scan it to open a demo sample.
We draw samples from lots at US warehouses and ports, seal them and label them. Coffee and cocoa are routine; ask about anything else.
Sealed, numbered, QR-labelledPulled at the US warehouse or port to confirm the landed goods match the approved sample.
Per container or per markDrawn from stock already in the warehouse and delivered to buyers so they can choose before they buy.
Any size on requestThe checks your contract or standard calls for (for coffee: moisture, defect count and screen size), plus weight and bag and seal condition. Cupping and lab tests are done by your lab.
Results tied to the master #Courier and chain of custody from the warehouse to your lab or office.
Tracked door to doorYour PO, their contract, the B/L and our invoice all line up under one number.
Billing sees what billing needsAny commodity
Coffee is what we do every day and cocoa is a regular. The rest of the job is the same for anything sold by the lot: find the lot by its marks, draw a fair sample, seal it, keep the chain of custody and line up everyone's numbers. Tell us what you trade and we'll tell you straight whether we're the right fit.
References
Outside sources for grading, contracts and markets. Links open the official sites.
Survey
Two minutes. Pick who you are and the survey opens with that already filled in. Works on any phone or computer.